Development Coordinator

Position Summary

Hyde Park Art Center seeks a full-time Development Coordinator to assist in the implementation of the Art Center’s comprehensive fundraising program that generates support through institutional funders, individual donors, and special events. This position will provide a broad base of experience in nonprofit fundraising, as well as nonprofit management more generally, in a dynamic, fast-paced environment.


Position Responsibilities

Development Operations and Management

  • Oversee the management of the Art Center’s audience database, ensuring the accuracy and robustness of new and existing data
  • Process contributions and corresponding acknowledgements in an appropriate and timely manner
  • Record and create monthly reports of Development Department activities and contributions, including event and mailing imports
  • Primary responsibility for the Art Center’s bi-weekly prospect meeting including setting agenda, preparing necessary materials and tracking
  • Manage financial reconciliation of all individual giving and event pledges, revenue and expenses, including ensuring proper documentation and collection
  • Manage the Development Department’s intern(s)


Stewardship, Cultivation, and Solicitation

  • Support the Manager of Individual Giving, Executive Director, and Director of Development in managing donor portfolios and preparing key solicitation and stewardship documents, enabling them to increase the percentage of their time spent interacting with current and prospective donors
  • Support the Manager of Institutional Giving in researching prospective institutions and in writing, assembling, and submitting grant proposals and reports
  • Develop materials and mailing lists for, and support the implementation and evaluation of, 3-4 mailings per year including annual fund campaigns and gala solicitations
  • Schedule and prepare materials for meetings for Development Department staff


Special Events and Programs

  • Lead or assist all aspects of coordinating development related events, including the Art Center’s Annual Gala, donor cultivation events, Advocate giving circle events, and others as specified
  • Assist in the execution of the Art Center’s Not Just Another Pretty Face program, by preparing all materials, tracking artist and patron involvement, and assisting with salons
  • Support and lead components of some large public, all-staff events


General Organizational Work

  • Serve as a leader and thought partner of the organization in fulfilling its mission and objectives
  • Participate in meetings and projects related to the strategizing and implementation of the organization’s priorities and values


Compensation and Benefits:

The Development Coordinator is a full-time, salaried position in the high $30,000s based on experience. Benefits include: health and life insurance, dental insurance, retirement matching after one year, and paid vacation time. The Development Coordinator will report to Manager of Individual Giving, while supporting the broader Development Department and collaborating with all departments.

Skills & Qualifications: 

The ideal candidate will have a strong desire to learn and grow with the organization in a fundraising role. S/he/they have:

  • Interest in learning or deepening experience in nonprofit fundraising
  • Preferred one to two years of office experience
  • An aptitude for organization, rigor, details, and managing and prioritizing multiple, concurrent responsibilities
  • Exceptional interpersonal and communication skills
  • Critical thinking skills and creativity
  • The ability to work as part of a team in a unique, fast-paced, and dynamic environment
  • A broader understanding of, and commitment to, the development and support of Chicago artists
  • A commitment to equity, inclusion, and justice and desire to work within an organization that strives to uphold those values in its culture, operations, and policies and procedures
  • Flexibility to work some evenings and weekends, especially for events
To Apply: 

Our Hiring Process and Tentative Timeline:

Applications will be accepted through February 22. We will conduct phone interviews on a rolling basis with qualified candidates and expect to host in-person interviews beginning in late February. Finalists will be invited to a second-round interview and may be asked to submit references.

To apply, please send cover letter and resume to Maria Nelson at

Contact Information
Contact Name: 
Maria Nelson
Contact Email: