3 Education & Management Positions @ Windy City Performs

WINDY CITY PERFORMS

Chicago's fastest-growing professional theatre & performing arts conservatory, is looking for three new staff members due to a restructuring of our programs.

 

(1) SCHOOLSITE PROGRAMS MANAGER
Part-Time:  26 hours per week

Requires regularly scheduled daily hours, Mon thru Friday in the afternoon, flexible but including the 2:30pm-5:30pm time period every day while schools are in sessions.   Hours may increase to 30-32 hours during schoolsite tech and show weeks in January-Feb and May-early June.  You will be required to substitute teach on occasion.  Except for scheduled visits to schools, substitute teaching, etc., all the work for this position must be done at our offices.  

This theatre educator will manage all of the aspects of our highly successful Schoolsite program, which is now partnering with nearly 20 schools all around NW Chicago.  This key staff member will...

•Manage and oversee all processes related to our Schoolsite programs.
•Recruit and hire teaching artists
*Coordinate and co-facilitate teacher training with Artistic Director
*Approve bi-weekly paychecks for teachers, written and issued by Office Manager 
•Serve as regular teacher liaison to the Company, assist teachers with discipline, facilities, resources help they need
*Rotate on a school visit schedule to observe teachers and check-in with building administrators
•Take the lead on arent communication & volunteer coordination for each site
•Serve as registrar for Conservatory programs, processing over-the-phone enrollments, walk-up enrollments, and other registration-related requests, Follow-up on late payments with office manager.
*Process and award financial aid applications for Schooslite families
•Lead Coordination of logistics of load-in, tech week and performances with schools. Supervise work of the Schoolsite Producer
•EARLY-JUNE to LATE-JULY: Spend about 50% of time as Assistant Summer Camp Manager and work on Summer Kids, Youth & Teen Productions.  All hands on deck for our busy summer camp season at our Jeff Park campus, and at other locations in Chicagoland.
*Attend regular staff meetings and occasional check-ins with the Artistic Director.
*You will be required to substitute teach on occasion.
*Other duties as assigned.
(This is a generalist position, the successful candidate will have worked in 
 

(2) CONSERVATORY PROGRAMS MANAGER & PRODUCER
Part-Time:  20 hours per week

This is a generalist position, which requires previous education experience, as well as skills & knowledge in production, and strong administrative & customer service orientation. It is a combo Company Manager / Asst Production Manager. This person will be our Conservatory mama or papa bear, and needs to become intimately acquainted with all the aspects of the programs.

Requires regularly scheduled  hours with some flexibility.  We do need this person to be available for most Saturday mornings when we are in session to be our customer service and teacher support with Spotlight, Kindermusik and other programs.  This position also is required to attend some evening and weekend events like tech rehearsals, voice recitals, dance performances, and final showings, etc.  This is not a work-from-home position. 

•Manage all processes related to our Conservatory programs:  Teen Company, Youth Company, Kids Company, Spotlight, Kindermusik, Summer Camps, and dance, vocal and skills-based classes we offer.  Serve as the Associate Production Manager for these programs.  
•Recruit and hire teaching artist-directors
*Recruit and hire production personnel, creative team for Youth, Teen and Kids shows.
*Coordinate and co-facilitate teacher-director training with Artistic Director
*Approve paychecks for the production, directorial and creative teams, written and issued by Office Manager 
•Serve as regular liaison to the Company, assist teacher-directors with discipline, facilities, resources help they need.
*Plan occasional visits to rehearsals, attend regular production and team meetings
•Take the lead on parent communication & volunteer coordination for each program; become the face of the Company for these students and parents. Form positive relationships with families.
•Serve as registrar for Conservatory programs, processing over-the-phone enrollments, walk-up enrollments, and other registration-related requests, Follow-up on late payments with office manager.
*Process and award financial aid applications for Conservatory families
•Lead Coordination of logistics of load-in, tech week and performances for these programs. 
*Attend performances of dance and vocal programs to assistant with production needs and welcome families,
•Serve as Summer Camp Manager and work on Summer Kids, Youth & Teen Productions.  All hands on deck for our busy summer camp season at our Jeff Park campus, and at other locations in Chicagoland.
*Attend regular staff meetings and occasional check-ins with the Artistic Director.
*Other duties as assigned
 
Very much interested in "resident designers" who are also teachers to take on this role for additional compensation.
 

(3) OFFICE MANAGER 
Part-Time:  18 hours per week

Hours are flexible, but you will need to commit to a regular, set schedule each week, and there is no remote option for this position - all work is done on-site in our offices. 

(incl BOX OFFICE, MARKETING ASSISTANCE, BOOKKEEPING, ADMIN ASSISTANCE)

•Back up for customer service & enrolllment functions
*Provide exceptional customer service to all constituents
•Manage the phone system
•Serve as point person for technology needs & Google apps
•Approve teaching, directing & artist contracts before they are sent.
•Process all Personnel Payments
•    Office Payroll
•    Mainstage & Conservatorypersonnel contract payments - creatives, directors, actors
•    Bi-weekly Schoolsite teacher stipend checks
*Manage tax document distribution in January
•Work on general company and office Accounts Payable
•Order & stock office & building supplies
•Provide Marketing support like printing, updating website, dropping flyers to schools, writing press releases, sending newsletters
•Serve as Box Office set-up person; reconcile reports following show weekends.
•Hire and supervise House Managers for Mainstage shows
•Collect past due tuition and other A/R
*Provide general administrative assistance to the Artistic Director
*Attend regular staff meetings and occasional check-ins with the Artistic Director.
Requirements
Skills & Qualifications: 

All positions require a Bachelor's degree or equivalent, previous demonstrated success in comparable or appropriate type positions, ability to work the required hours, excellent references, and a criminal background check and fingerprinting.

To Apply: 

Send letter of introduction highlighting your skills/experiences related to the position you are interested in. Also attach a resume or CV that clearly demonstrates skills, training and experience suitable for the position you're interested in.  Also, include 3 professional references.

Interviews will begin in early January.  We hope to hire for all of these positions by early February.  

Send to: Jerry R. Soria-Foust, Artistic Director:  employment@windycityperforms.org

Contact Information
Contact Name: 
Jerry R Soria-Foust
Contact Phone Number: 
3123243700
Organization: 
3 Education & Management Positions @ Windy City Performs | Chicago Artists Resource

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